Ensuring workers don’t overspend your enterprise journey funds and keep inside coverage is a big problem for a lot of firms. As enterprise journey is normally a big a part of your general firm funds, it’s important you retain this beneath management.
On this article, we’ll stroll you thru how TravelPerk makes travel policy compliance simple on your entire group. From holding Claire in finance pleased with versatile insurance policies and automatic approval processes which might be baked into our platform, to holding your jet set vacationers glad by giving them extra autonomy to ebook their very own journey and make better-informed decisions that truly fall inside funds.
5 methods Travelperk will enable you to enhance journey coverage compliance
Improved Journey Coverage Consciousness
First issues first, journey coverage consciousness is essential. In case your workforce has by no means even learn your coverage, how will they persist with it? If you happen to’ve spent the time to create a robust business travel policy, you’ll want to ensure that workers truly know what’s in there! Sounds apparent, proper?
However many firms have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and workers can’t entry essential info once they want it.
With TravelPerk, there aren’t any excuses when vacationers declare they don’t know what’s in coverage! We make consciousness and compliance actually easy by permitting you to have your company journey coverage baked into our reserving device. That means workers now not have to sift by lengthy coverage paperwork or frantically try to discover your journey coverage hidden within the depths of your organization shared drive.
When you’ve uploaded your journey coverage to TravelPerk, its seamlessly built-in into their enterprise journey search, so vacationers will all the time know if a flight, resort or prepare is inside coverage or not.
Right here’s an instance of how your coverage is built-in into the TravelPerk platform…
Traveler autonomy and whole peace of thoughts
So, what are the extra advantages of getting your company journey coverage embedded into our platform?
For one, it takes the strain off admins and journey managers by giving workers extra autonomy to ebook their very own journeys and make knowledgeable decisions while nonetheless staying inside funds.
Secondly, It additionally provides your finance workforce whole peace of thoughts. (No extra night time sweats for Nigel, your CFO…)
For instance, if an worker tries to ebook first-class flights to a convention or makes an attempt to ebook the penthouse suite for an organization retreat, our reserving device will mechanically flag that it’s out of coverage. See an instance beneath.
For added peace of thoughts and elevated management of your enterprise journey funds, we advocate establishing personalized approvals throughout the TravelPerk platform. So, if an worker tries to ebook a visit that falls outdoors of coverage, you may select a workforce lead or journey supervisor inside your organisation to be answerable for approving that journey.
Just like the sound of this? Let’s dive deeper into our customizable approval choices beneath…
Save time with automated journey approvals
One other profit of getting your journey coverage baked into the TravelPerk platform is the power to have personalised, automated approvals.
For instance, if Mario in gross sales is reserving a prepare and resort for a networking occasion subsequent month and this falls inside your journey coverage (nice work, Mario!) you may select to have this enterprise journey mechanically accredited in TravelPerk. Now Mario doesn’t want to attend or chase his workforce result in approve it – he’s all good to go as he’s caught to the coverage!
Inside your account settings in TravelPerk, you may set the approval workflows you need, who this is applicable to in your group, and who’s answerable for reviewing the proposed enterprise journey. Right here’s an instance beneath:
So on this case, any out of coverage journeys for these 3 vacationers will go to Matt to be accredited. We additionally supply a slack integration, which quickens approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!
In the end, you get to decide on how a lot management you need on your enterprise journey bookings. Need to approve each journey? Completely superb! Blissful for journey bookings which might be in coverage to be mechanically accredited? Nice!
We additionally supply the pliability to arrange completely different approvals for particular stakeholders. For instance, if you’d like all C-Suite resort bookings and airfares to be mechanically accredited, your approval course of would look one thing like this inside TravelPerk:
Automated journey approvals provide the better of each worlds: full management of your funds with out micromanagement. Additionally they save your organization a whole lot of time by eradicating the necessity to test each single journey if it falls inside coverage. And in flip, this will increase worker satisfaction.
You too can amend journey approvals at any time in your account settings inside TravelPerk. Providing you with full flexibility and management over your enterprise journey funds.
Customized journey insurance policies
TravelPerk additionally provides you the chance to set completely different enterprise journey insurance policies for various members of your group. Basically, we normally advise keeping your corporate travel policies as simple and straightforward as attainable. But when you’ll want to set completely different guidelines for various groups, to assist enhance journey coverage compliance, TravelPerk makes this very easy.
For instance, you would possibly have to set completely different journey prices, cabin seat courses, and resort room prices on your govt workforce versus the remainder of your organization.
Right here’s an instance of how simple that is with TravelPerk:
Complete visibility of journey spend
Are you noticing that you simply’re overspending your enterprise journey funds however probably not certain how? You’re not the one one.
With TravelPerk’s refined reporting instruments, you may simply see in real-time the place funds is being spent and who’s sticking to the corporate journey coverage.
Does your advertising workforce hold ignoring your journey program and reserving journeys final minute, inflicting you to overspend on flights that might have been half the value? Or does your gross sales groups spend an excessive amount of funds on taxis once they may very well be utilizing public transport? With TravelPerk reporting, your admin or finance workforce can categorize studies by division, workforce, journey service, and extra so you may simply monitor vacationers’ conduct and spot journey traits like this to remain forward of your funds.
Book a demo today to discover how TravelPerk makes enterprise journey easier to handle by supplying you with extra flexibility, full management of your spending, and saving you cash by providing the most important journey stock in the marketplace. Discover out why we’re trusted by hundreds of firms worldwide.